Purchase Orders for Hardware-Intensive Startups

You're a Director of Engineering at a hot hardware startup that's changing the world. Your headcount is snowballing (20-50% each year), and you're constantly looking for ways to speed up your process and get more done. You've probably heard of ControlHub –  the purchasing software that helps hardware startups like yours save time and bandwidth when ordering parts and components. 

In this blog post, we'll show you how ControlHub can help you dramatically speed up your company’s purchase order process, and bring much needed peace to everyone involved (requesters, purchasing team, finance and accounting). 

Bridge the gap between procurement, engineering and accounting. Let your team focus on the right things, and get your next purchase order out the door quickly and without all the hassle!

Why is it critical for startups to automate their Purchase orders process?

As your startup grows, so does the number of purchase orders you'll need to issue. And if you're still manually issuing purchase orders, that's a lot of time and energy spent on a process that can be easily automated.

Not only is automating your po creation process more efficient, but it also helps you keep better track of your spending. With ControlHub, you can create purchase orders tailored to your specific needs, and we'll help you track them from start to finish.

How does ControlHub make the process easier?

There are a few ways that ControlHub can help streamline your po creation process:

  • Automated creation of purchase orders: Create  purchase orders with just a few clicks. We'll automatically populate the order with the correct information based on your supplier's database.
  • Track purchases and spending: Keep track of all your past and current purchase orders in one place. Tracking makes it easy to see how much you're spending on different suppliers and helps you keep an eye on your budget in real time
  • Quick and easy approvals: Once a purchase order is created, it will need to be approved by the relevant parties. With ControlHub, you can quickly and easily approve purchase orders with just a few clicks.

Sign up for a free demo of ControlHub today and see how we can help streamline your purchase order process! With our easy-to-use interface and automated features, we'll make your life easier and help you get your hardware startup to the next level. Click here to sign up now.

  • How To Integrate Purchase Orders in Your Procurement Flow?

If you're using ControlHub to manage your purchase orders, the integration is simple:

  • Set up your suppliers: Add all the relevant information about your suppliers including their contact information, purchase order terms, and delivery times.
  • Create purchase orders: When you're ready to place an order, simply create a purchase order in ControlHub. We'll automatically populate the order with the correct information based on your supplier's database.
  • Approve purchase orders: Once a purchase order is created, it will need to be approved by the relevant parties. With ControlHub, you can quickly and easily approve purchase orders with just a few clicks.
  • Track purchases and spending: Keep track of all your past and current purchase orders in one place. Tracking makes it easy to see how much you're spending on different suppliers and helps you keep an eye on your budget.

Sign up for a free trial of ControlHub today and see how we can help streamline your purchase order creation process! With our easy-to-use interface and automated features, we'll make your life easier and help you get your hardware startup to the next level. Click here to sign up now.

  • Purchasing Process - From Prototype, To Production, To Warehouse 

When a startup is in its early stages, the purchasing process can be pretty straightforward. The company might order a few parts from a supplier to build a prototype. Once the prototype is complete, they may need to place larger orders for components and materials to begin production. And as the company grows, they'll need to continue ordering materials and components to keep up with demand.

The purchasing process can vary from company to company, but there are some general steps that most companies follow. Here's a look at the typical purchasing process at a hardware-centric startup:

 

  • Prototype phase: In the early stages of a startup, the purchasing process is pretty simple since the company is just ordering a few parts to build a prototype.
  • Production phase: Once the startup begins production of their product, they'll need to place larger orders for components and materials.
  • Warehouse phase: As the company grows, it'll need to continue ordering materials and components to keep up with demand. This can be done through a warehouse or directly from suppliers.
  • Delivery phase: Once the orders are placed, the next step is delivery. The company will need to ensure that the products are delivered on time and in good condition.
  • Continued growth: As the company grows, it'll need to continue ordering materials and components to keep up with demand.

The purchasing process can be time-consuming and requires much coordination between different departments within a company. ControlHub can help streamline the process and help the Engineering, Purchasing, and accounting teams save  time and headaches.

  • Pain Points of a Manual Purchase Order Process Flow 

So, what's a manual Purchase order process flow? In short, it's a process in which a company orders goods or services from a supplier without using an automated purchase order system. Manual Purchase orders can be done through email, phone, or fax. -Yes, that still happens in 2022.

There are several pain points associated with a manual po creation process flow: 

  • Time-consuming: The manual purchasing process can be time-consuming, as it often requires back-and-forth communication between the purchaser, the approver, and supplier. 
  • Error-prone: Since there is no automated purchase order system in place, there is a greater chance for human error. This human error can result in ordering incorrect quantities or the wrong item. 
  • Lack of visibility: A manual process can make tracking orders and identifying potential delays difficult. 
  • Inefficient: This process can be less efficient than an automated system, as it can lead to longer wait times for the goods or services.

So, what's the solution? A Purchase order automation system! With this type of system in place, companies streamline their purchasing process, saving time and money. In addition, an automated system can help reduce errors and improve quality and visibility into the ordering process. 

If you're a startup that relies heavily on hardware purchases, then a Purchase order automation system is a must-have! ControlHub can help streamline the process and save you time and headaches manually processing purchase orders. 

  • How To Avoid Duplicate Orders And Other Purchasing Mistakes

Purchasing mistakes are easy to make, especially for hardware-intensive startups. These mistakes happen because of the many moving parts in the hardware manufacturing process. Startups also lack reliable purchasing data and reliable approval processes, leading to over-ordering or under-ordering inventory.

These mistakes include but are not limited to: 

  • duplicate orders 
  • ordering the wrong products 
  • not considering all aspects of the product life cycle.

There are best practices that can help avoid these mistakes, such as: 

  • developing a purchasing policy 
  • maintaining accurate records 
  • communicating with suppliers.
  • Communicating with your team
  • Creating a purchasing plan
  • Tracking inventory
  • Using purchasing software

Best Practices to Avoiding Purchasing Mistakes 

Developing a purchasing policy is the first step to avoiding mistakes. The policy should include: 

  • The types of products for purchase.  
  • Who is responsible for placing orders and approving them
  • How to handle duplicate orders 
  • When to order new products.

Maintaining accurate records is also essential, as it will help avoid confusion and mistakes. 

Records should include: 

  • Supplier information 
  • Product information 
  • Purchase order numbers.

Communicating with suppliers is also crucial, as they will provide guidance and advice on purchasing decisions. By keeping these best practices in mind, hardware-intensive startups can avoid buying mistakes.

Communicating with your team: Have a clear understanding of what needs to be purchased, when it needs to be bought, and how much needs to be purchased. Effective communication will help avoid duplicate orders.

Creating a purchasing plan: Work with your suppliers to develop a manufacturing schedule and order all parts needed for production in advance. A purchasing plan will help avoid production delays caused by a lack of materials.

Tracking inventory: Keep track of pending orders, current stock orders, and expected arrival times of orders. Inventory tracking will help avoid running out of stock and ordering duplicate items.

Using purchasing software: A good e-procurement software such as ControlHub can automate much of the process from Purchase Request all the way to reconciliation 

Hardware startups need to be aware of the many potential pitfalls in the purchasing process. By following these best practices, you can avoid duplicate orders and other purchasing mistakes. 

  • Purchase Order Process Automation - Best Practices 

Purchase Order Automation is the process of automating the purchase order process. It involves using technology to streamline the process and make it more efficient. Purchase order automation can help you save time and money.

Benefits of Purchase Order Automation

There are several benefits to purchase order automation. Automating the purchase order process can save you time by creating orders faster and more efficiently. It can also help reduce errors, as automated purchase order systems are less likely to make mistakes than humans. Automation can also help you save money, as it can speed up the process and reduce the need for manual input.

Purchase Order Automation Tools

There are several purchase order automation tools available on the market. These tools vary in terms of features and price. It is crucial to select a tool that meets your needs and is compatible with your existing systems.

Best Practices of PO Automation

When you're a startup with a hardware-intensive business model, purchase orders (POs) become an essential part of your operations. POs are how you order and receive the components necessary to manufacture your products. As your company grows, it's essential to automate your purchase order creation process - here are seven best practices to get you started.

First, ensure that you integrate your purchase order system with your accounting system/software. Integrating will ensure that the orders are properly tracked and accounted for and that you have a real-time view of your inventory management levels. This integration will also help you keep track of spending and budget constraints.

Second, use purchase order templates such as this PO Generator automated systems to streamline the ordering process. Templates can help standardize the information you include in each purchase order and make it easy to reorder items as needed.

Third, define purchase requisitions and approvals up front: this will help avoid delays later in the process.

Fourth, ensure you have accurate product data - including SKUs, images, and descriptions - in your inventory management system. The PO system will then use this data to generate purchase orders automatically.

Fifth, consider using purchase order software like ControlHub to automate the process of generating and sending purchase orders. ControlHub can save you time and ensure that your POs are always accurate and up-to-date.

Sixth, establish rules for purchase order approvals - for example, require a manager's approval for purchase orders over a certain amount. Automating the purchase order process will help you speed up the buying process, but it's crucial to ensure that all necessary approvals are in place. 

Finally, train your staff on the new purchase order process: make sure everyone is aware of the changes and knows how to use the new system.

Following these best practices will help you streamline your purchase order process and improve accuracy and compliance. Contact us today to learn more about purchase order automation!

  • The Best Purchase Order Software For Fast-Moving Tech Startups

Running a tech startup is hard work. There are so many things to keep track of, especially in hardware-centric startups and it can be challenging to know where to start. That's why we've created ControlHub, the best Purchase Order Software for fast-moving hardware startups. 

ControlHub automates the purchasing order process, making it simpler and faster than ever before. 

What Does Purchase Order Softwares do?

Purchase Order Softwares make the purchase order process simpler and faster by automating it. This software also offers a centralized view of all orders so that clients can always stay updated on the progress of their purchase orders. 

What to look for in a Purchase Order Software

When you are looking for Purchase Order Software, there are some key features that you should look out for. The software should be able to handle the purchase order process quickly and efficiently so that you can get your orders through as fast as possible. 

It should also be easy to use so that you don't have to spend time learning how to use it. And finally, it should be affordable so that you don't have to break the bank when trying to get your business off the ground.

Let's Go Auto!

Many Purchase Order Software programs are available on the market, like ControlHub, and it can be tough to decide which one is right for your business. ControlHub is a cloud-based software that helps companies manage their purchasing processes.

So, if you're a fast-moving tech startup looking for a way to streamline your purchasing process, ControlHub is the answer. We'll save you time and money, so you can focus on what you do best: building amazing products that change the world. 

  • How To Create Your Own Purchase Order System In ControlHub

There are many different ways to create a purchase order system. In this article, we'll show you how to do it in ControlHub

To get started, open up ControlHub and create a new process. We'll call ours "Purchasing." The first step is to add the necessary tasks. You'll need at least two tasks: "Create PO" and "Approve PO." 

Next, you'll need to add the people who will be responsible for each task. For the "Create PO" task, you'll need someone who can create purchase orders. For the "Approve PO" task, you'll need someone who can approve purchase orders i.e., a finance officer. 

The final step is to configure the process flow. This configuration will tell ControlHub how the tasks should be performed. In our case, the "Create PO" task will need to be completed before the "Approve PO" task can be started.

That's it! You've now created a purchase order system in ControlHub. Congratulations! You can now implement and get feedback. To learn more, read our article Create Pos in Seconds

  • Types Of Purchase Orders + Free Purchase Order Template 

If you're in business, you've probably heard of purchase orders. But what are they exactly? And what types of purchase orders are there?

A purchase order is a document that a buyer issues to a seller. It indicates the type, quantity, and price of the goods or services that the buyer has ordered from the seller.

There are three types of purchase orders:

  • standard purchase order
  • blanket purchase order
  • term purchase order

The type of purchase order that you use depends on the business arrangement between your company and the supplier. Let's take a closer look at each type.

Standard Purchase Order 

A standard purchase order is the most common type of purchase order. Purchasers and sellers use it for one-time transactions for specific goods or services.

The standard purchase order includes the following information:

  • the name and address of the purchaser and seller
  • a description of the goods or services under purchase offer
  • the quantity of goods or services under purchase offer
  • the price of each unit
  • the total amount of the purchase
  • the date of the purchase
  • any special instructions or terms

Blanket Purchase Order 

A blanket purchase order is a contract between a purchaser and a seller for goods or services that the seller will provide on an as-needed basis over a period of time.

The blanket purchase order includes all of the same information as a standard purchase order, plus the following:

  • the start and end date of the contract
  • the terms of the contract

Term Purchase Order 

A term purchase order is a contract between a purchaser and a seller for goods or services that the seller warrants to provide over a period of time.

The term purchase order includes all of the same information as a standard purchase order, plus the following:

  • the start and end date of the contract
  • the terms of the contract

Now that you know the different types of purchase orders, you're ready to create one for your business. We've got you covered with our free purchase order template. Just download it, fill it out, and you're ready to go!

  • Why Using Spreadsheets For Purchase Orders Is A Terrible Idea

Spreadsheets are great for a lot of things. But purchase orders? Not so much. Here's why using spreadsheets for purchase orders is a terrible idea:

They're hard to keep track of. Purchase orders can be long and complicated, with many different line items and details. Trying to keep track of all that information in a spreadsheet is just asking for trouble.

They're prone to mistakes. One small mistake in a purchase order can throw off the whole order. And with so many cells and numbers to keep track of, it's easy to make a mistake in a spreadsheet.

They're not very secure. Spreadsheets are easy to break  into, and if someone gets access to your purchase orders, they could cause much damage. The responsible could even be your own team, unintentionally! Since everyone have access and there’s no trail

It's time-consuming to update them. Every time you need to make a change to a purchase order, you have to open up the spreadsheet, make the changes, and then save the file. So, updating changes can take time, especially if you have many purchase orders.

They're not very user-friendly. Spreadsheets can be complicated and complex to use for people who aren't used to working with them. This complexity can lead to mistakes and frustration.

So why bother using spreadsheets for purchase orders at all? There are plenty of other, better options out there. For example, you could use a purchase order template to create and manage your purchase orders. A PO template is an easy, user-friendly option that will help you avoid all the mentioned problems.

So, if you're looking for a better way to handle your purchase orders, give the ControlHub free Purchase Order generator  a try. You won't regret it!

  • Structure Of the PO Number

When you're ordering products or services from a company, you'll often need to provide a purchase order number (PO number). This number tracks the order and ensures that everything goes smoothly. But what exactly is a purchase order number (PO number), and how is it structured?

A PO number is simply a unique identifier for an order. It's usually assigned by the buyer or client and given to the independent contractor. The PO number tracks the order and ensures that all products or services are delivered as agreed upon.

The structure of a PO number can vary depending on the company, but it usually contains some basic information such as:

  • The date of the purchase order
  • The name of the buyer
  • The name of the seller
  • A unique identifier for the order

This information helps ensure that the order is processed correctly and that both parties are aware of and in agreement with the charges. It also helps to resolve any disputes that may arise.

When you're ordering products or services, be sure to ask for the PO number so that you can track the order and ensure that everything goes smoothly. By understanding the structure of the PO number, you can be sure that your order will be processed correctly.

Do you have any questions about purchase orders or the structure of the PO number? Let us know in the chat! Thanks for reading!

- The ControlHub Team – 

  • Purchase Order Terms & Conditions 

Purchase order terms & conditions are critical for any business transaction. Companies can avoid misunderstandings and protect their interests by understanding purchase orders, why they exist, and what goes into them.

A purchase order (PO) is a document that authorizes a purchase transaction. It commits the client to purchase goods or services from the independent contractor at specified prices and terms. A purchase order terms and conditions is a contract between the client and independent contractor that outlines the purchase details.

Why You Need a Purchase order Terms & Conditions

The purpose of purchase order terms & conditions is to protect the client and the independent contractor in a business transaction. By clearly understanding the purchase, both parties can avoid misunderstandings and potential legal disputes.

For buyers, purchase order terms & conditions help them to:

  • Clarify the purchase terms and conditions
  • Avoid misunderstandings with the seller
  • Protect their interests if something goes wrong with the purchase

For sellers, purchase order terms & conditions help them to:

  • Understand the buyer's expectations for the purchase
  • Set clear payment terms
  • Get paid promptly for the purchase
  • Protect their interests if something goes wrong with the purchase

What Goes into Purchase Order Terms & Conditions?

Purchase order terms & conditions should include all of the following details:

  • A description of the goods or services under purchase offer.
  • The quantity of goods or services under purchase offer. 
  • The price of the goods or services under purchase offer. 
  • The payment terms for the purchase.
  • The delivery date or timeline for the purchase.
  • What the seller warrants or guarantees to provide.
  • Notices: purchase order terms & conditions should include any notices required by law, such as a notice of the right to cancel the purchase within a certain period.
  • Arbitration: purchase order terms & conditions should include a clause requiring resolving disputes through arbitration rather than the court system.
  • Inter-party relations: purchase order terms & conditions should outline the rights and responsibilities of both the buyer and seller regarding communication and dealings with each other.
  • Liabilities: purchase order terms & conditions should outline the limitations of liability for both the buyer and seller.
  • Data ownership: purchase order terms & conditions should outline who owns the data collected during the purchase.
  • Possession: purchase order terms & conditions should outline when and how the buyer will take possession of the goods or services purchased.
  • Indemnity: purchase order terms & conditions should outline the seller's indemnification of the buyer against any damages or losses incurred due to the purchase.
  • Rights of Parties: purchase order terms & conditions should outline the rights of both the client and independent contractor if a dispute arises.
  • Miscellaneous clauses: purchase order terms & conditions can include any other necessary provisions to the parties involved in the purchase.
  • Severability: purchase order terms & conditions should include a clause that allows the purchase agreement to remain in effect even if either party deems one or more provisions invalid or unenforceable.
  • Contract termination: purchase order terms & conditions should include a clause that allows either party to terminate the purchase agreement under certain circumstances, such as if the other party breaches the contract.

Including all of this information in purchase order terms & conditions assures both parties that they are safe in case something goes wrong with the purchase. Having clear and concise purchase order terms & conditions can help to avoid costly legal disputes and ensure a smooth business transaction.

  • An Overview of Procurement Payment Terms 

Procurement payment terms are a critical part of the procurement services process. How payment is structured can impact everything from supplier relations to cash flow. This article will provide an overview of the most common payment terms in use today.

Payment Terms

There are a variety of payment terms that a buyer or seller warrants during the procurement services process. The payment terms used are based on the product or service type under the purchase offer, the supplier's payment preferences, or the buyer's payment policies i.e., on accounts payable.

Some of the most common payment terms in use today include:

  • Net 30: Payment is due 30 days after the invoice date.
  • Net 60: Payment is due 60 days after the invoice date.
  • COD (cash on delivery): Payment is due when the product is delivered.
  • Prepaid: Payment here is in advance of receiving the product or service.

Who decides payment terms?

In most cases, the buyer decides the payment terms for procurement services given. However, there are some situations where the supplier may determine the payment terms. For example, if the buyer purchases a product from a supplier that requires prepayment, the supplier will dictate the payment terms.

What are the standard payment models?

There are two standard payment models used in procurement:

  • The fixed price model: The buyer and seller agree to a set price for the product or service being procured in this model. The delivery schedule informs the payment terms.  
  • The time and materials model: The buyer pays for the materials used plus a fee for the time required to complete the project. The supplier's invoicing schedule informs the payment terms.

Tips for payment negotiation

When negotiating payment terms, it is crucial to keep the following things in mind:

  • Make sure you understand the payment terms under the offer.
  • Consider your payment policies and procedures.
  • Compare the payment terms under offer from different suppliers.
  • Negotiate for the payment terms that are most favorable to you i.e., request for accounts payable.

The payment terms that you agree to will directly impact your business. It is crucial to take the time to understand the payment terms under offer and to negotiate for the terms that are most favorable to you. With a little bit of preparation, you can ensure that you get the best payment terms possible for your business.

What are some of the tips you would add for payment negotiation? Let us know in the chat!

  • Best Purchasing Software for QuickBooks Online 

QuickBooks Online is a cloud-based accounting software that allows users to manage their finances and business transactions in one place. QuickBooks Online has many features and advantages, making it a popular choice for small businesses. 

How QuickBooks Online Function

When you first open QuickBooks Online, the Purchases screen comes to display. Here you can view all of your purchase transactions. Click on the "Create Purchase" button to create a new purchase.

Enter the required information for the purchase, such as the vendor, date, amount, and account. You can also add additional details if needed. Once you have entered all of the information, click on the "Save" button.

The purchase will now be added to the Purchases screen and displayed in the list of transactions. You can also view, print, or email a copy of the purchase receipt.

QuickBooks Online makes it easy for small businesses to keep track of their finances and business transactions. The Purchases screen makes it easy to create and manage purchase transactions. 

QuickBooks Online is a popular choice for small businesses because it is easy to use and has many features and advantages, like; the Purchases screen. 

QuickBooks Online Integration With ControlHub

One of the advantages of QuickBooks Online is that it perfectly integrates with ControlHub, the  purchasing software for hardware startups. ControlHub is a cloud-based software that allows users to manage all their business transactions in one place. 

When you integrate QuickBooks Online with ControlHub, you will be able to view all of your QuickBooks Online purchase transactions in ControlHub. 

You will then need to enter your ControlHub login credentials. Once you have done this, all of your purchase transactions display in ControlHub. You can then manage and track these transactions using the powerful features offered by ControlHub.

The integration of QuickBooks Online with ControlHub is a great way to improve your purchasing process and manage your finances more effectively. Try it today and see the difference it makes!

This integration offers many benefits, including:

  • streamlined purchasing process
  • improved visibility into spending
  • reduced costs and improved efficiency
  • timely receipt issuance

If you are looking for an effective Purchasing software that integrates with QuickBooks Online, ControlHub is the solution for you. Contact us today to learn more about how our software can help your business grow!

  • Best Purchasing Software for NetSuite 

If you're in the market for purchasing software, NetSuite is a familiar name. It's a comprehensive system that can handle all your business needs - from accounting and invoicing to inventory management and shipping. Plus, it's cloud-based, allowing you to access it from anywhere with an internet connection.

NetSuite is also very customizable, so you can tailor it to your specific business requirements. And because it's such a comprehensive system, you'll save time and money by not having to purchase multiple software programs. 

But what if you want to keep the broader team out of it, and integrate NetSuite with a  purchasing  software?

That's where ControlHub comes in. 

So how does ControlHub work with NetSuite? 

We act as the middleman between NetSuite and your company purchases. We take the data that's coming in from NetSuite and send it to the other software program while also taking the information that's coming in from the other software program and sending it to NetSuite. 

This way, you can have all of your business data in one place - NetSuite - but still take advantage of the features and functionality of other software programs. 

Plus, because ControlHub is so easy to use, you'll be up and running in no time. And our world-class support team is always here to help, so you'll never be left in the dark. 

So, if you're looking for the best purchasing software for NetSuite, look no further than ControlHub! Try it free today and see for yourself how easy it is to use. You won't be disappointed!

-The ControlHub Team 

What are your thoughts? Leave a comment. 

  • McMaster Purchase Order Automation with ControlHub 

McMaster-Carr is a trusted supplier of industrial and commercial products. A McMaster-Carr purchase order is an easy way to get the products you need for your business. If you're like most McMaster-Carr buyers, you know that the process of ordering can be time-consuming. But it doesn't have to be! 

ControlHub streamlines the McMaster purchase order process with an easy-to-use interface without filling out paper forms or wasting time searching for the right product. With ControlHub, you can: 

  • Create purchase orders quickly and easily
  • View product availability in real-time
  • Get instant quotes for products
  • Check order status and track shipments 

McMaster Purchase Order integration with ControlHub

Best of all, ControlHub integrates with McMaster's online ordering system, so you can place orders faster than ever before. And because ControlHub is web-based, you can access it from anywhere, at any time. 

To get started, simply create an account with ControlHub. Once you log in, you'll be able to add McMaster as a partner organization. Doing this will allow you to sync your McMaster orders with ControlHub so that you can easily track and manage them from one central location.

Next, navigate to the McMaster tab in your ControlHub account and enter your McMaster login credentials. Doing so will give ControlHub access to your McMaster order history and inventory management data. Once you're connected, you can start syncing orders by clicking the Sync with McMaster button on any McMaster product page.

That's it! Your McMaster orders will now automatically update in ControlHub, so you can track them alongside all of your other ControlHub orders. Thanks to this integration, you'll never have to worry about losing track or manually placing McMaster purchase orders again.

Don't hesitate to get in touch with our support team if you have any questions about McMaster purchase order integration with ControlHub. We're always happy to help!

What are you waiting for? Sign up for ControlHub today and start automating your McMaster orders with ease!

  • Digi-Key Purchase Order Leveraging a Purchasing Software 

You've been using Digi-key for purchasing electronic components for your company or organization, and you're ready to streamline the process. ControlHub can easily integrate with Digi-key purchase order system, making it simple and easy to get the Digi-key sales order number you need without any hassle. Here's how: 

First, you'll need to create an account with ControlHub. Once you've done that, log in and go to the Digi-key Integration page. From there, you'll need to enter your Digi-key credentials - don't worry, we're secure, and your information will be safe with us. 

Once you've entered your Digi-key credentials, you'll be able to select which Digi-key account you'd like to use for purchasing. ControlHub will automatically populate your Digi-key purchase order templates and Digi-key sales order number, making it easy to get started. 

Now that you've set up your Digi-key account with ControlHub, all you need to do is log in and start placing orders. ControlHub will take care of the rest, i.e., requisition process, approval, and purchase, leaving you to pick up your delivery. This integration ensures that your Digi-key purchase order and Digi-key sales order number and receipts are processed quickly and efficiently. 

As you can see, integrating Digi-key purchase order process and Digi-key sales order number with ControlHub makes purchasing electronic components simple and easy - so why wait? Try it today!

Hint: if you're not sure how to get started, our team of experts is always happy to help. Contact us, and we'll be more than happy to walk you through the process. Thanks for choosing ControlHub!

If you have any questions or need assistance, please reach out to our team at example@controlhub.com. We're here to help!

  • Mouser Electronics Purchase Order Automation with ControlHub

If you're like most electronics design engineers, your days never end without Mouser Electronics purchase orders, Mouser BOMs, and Mouser part numbers. Wouldn't it be great if there was a way to automate this process? Well, there is! ControlHub can integrate with Mouser's online ordering system, making it easy to streamline your Mouser Electronics purchase order process.

Here's a step-by-step guide to integrating Mouser Electronics purchase orders with ControlHub:

First, you'll need to create a Mouser account and generate a Mouser API key. You can do this by logging into your Mouser account and going to the "My Mouser" page.

Next, you'll need to create a ControlHub account and add your Mouser API key. Do this by logging into ControlHub and going to the "Settings" page.

Once you have created your accounts and added your Mouser API key, you're ready to start automating your Mouser Electronics purchase orders!

To create a Mouser Electronics purchase order in ControlHub, go to the "Purchases" page and click the "Create Purchase Order" button.

In the "Company" section, select Mouser from the drop-down menu.

In the "Part Number(s)" section, enter the Mouser part numbers of the parts you wish to order.

In the "Quantity" section, enter the quantities of each Mouser part you wish to order.

Finally, in the "Comments" section, you can enter any special instructions for your Mouser Electronics purchase order.

Once you have entered all the necessary information, click the "Submit" button. Doing this automatically creates your Mouser Electronics purchase order!

Now, all you have to do is sit back and relax while ControlHub takes care of the rest. Your Mouser Electronics purchase order will be automatically processed, and you'll receive your parts and sales receipts in no time!

So why wait? Automate your Mouser Electronics purchase order process today with ControlHub!

  • Amazon Purchase Order Automation with ControlHub 

You know that Amazon purchase orders can be a headache if you buy on Amazon. But what if I told you that there was a way to automate your Amazon purchase order process? Well, there is! ControlHub can integrate with Amazon's online ordering system, making it easy to streamline your Amazon purchase order process.

Here's a step-by-step guide to integrating Amazon purchase orders with ControlHub:

First, you'll need to create an Amazon account and generate an Amazon API key. Log in to your Amazon account and go to the "My Amazon" page.

Next, you'll need to create a ControlHub account and add your Amazon API key. Go to the "Account" page and click on the "Amazon Purchase Orders" tab.

Now, you'll need to create a purchase order in ControlHub. To do this, go to the "Purchasing" page and click on the "Create Purchase Order" button.

In the purchase order, you'll need to specify the Amazon product ID and the quantity of each item that you want to order. You can find the Amazon product ID by going to the Amazon product page and copying the "Product Identifier" field.

Once you've created your purchase order, you'll need to submit it to Amazon for approval. To do this, go to the "Submit Order" page and click on the "Submit to Amazon" button.

After you've submitted your purchase order, Amazon will review it and either approve or reject it. Amazon will send you a confirmation email if your purchase order is approved. ControlHub will also send you an approval notification email to confirm your purchase order.

In case of a rejected purchase order, Amazon will send you an email with the reason for the rejection. ControlHub will also send you a rejection notification email to let you know the status of your purchase order.

You can view the status of your purchase orders in ControlHub by going to the "Purchasing" page and clicking on the "Purchase Orders" tab.

That's it! By following these simple steps, you can easily automate your Amazon purchase order process with ControlHub. So, what are you waiting for? Try ControlHub today! 

Common comparisons:

  • Standard Purchase Order Vs Blanket Purchase Order 

When it comes to placing orders with suppliers, there are two main purchase orders: standard purchase orders and blanket purchase orders. So, what's the difference between these two order types? And which one should you use?

Here's a breakdown of the key differences between standard purchase orders and blanket purchase Orders:

Standard Purchase Orders 

  • A standard purchase order is a specific order placed with a specific supplier for a specific quantity of a specific item.
  • The supplier must approve a standard purchase order before it can be processed.
  • Standard purchase orders are for ordering small quantities of items from suppliers.

Blanket Purchase Orders 

  • A blanket purchase order is an order placed with a supplier for a specific quantity of all items from that supplier.
  • A blanket purchase order does not need to be approved by the supplier before processing.
  • Blanket purchase orders are for ordering large quantities of items from suppliers.

Which one should you use?

The answer to this question depends on your specific needs. If you're ordering a few items from a supplier, then a Standard Purchase Order is likely the best option. However, if you're ordering a large number of items from a supplier, then a blanket purchase order is probably the better choice.

Pros & Cons of Standard Purchase Orders Vs Blanket Purchase Orders:

Pros of Standard Purchase Orders: 

  • Specific quantities and items can be ordered.
  • Supplier approval is required before an order can be processed.

Cons of Standard Purchase Orders: 

  • If the supplier rejects the order, it cannot be processed.
  • May not be suitable for large orders.

Pros of Blanket Purchase Orders: 

  • No supplier approval is required before an order can be processed.
  • It can be used for large orders.

Cons of Blanket Purchase Orders: 

  • Specific quantities and items cannot be ordered.

Standard Purchase Orders Vs Blanket Purchase Orders: Step By Step Creation Instructions:

Standard Purchase Orders: 

- Go to the Amazon product page.

- Copy the "Product Identifier" field.

- Paste the Product Identifier into ControlHub.

- Enter the quantity you would like to order in the "Quantity" field.

- Click on the "Submit Order" button.

Blanket Purchase Orders: 

- Go to the Amazon product page.

- Copy the "Product Identifier" field.

- Paste the Product Identifier into ControlHub.

- Enter the quantity you would like to order in the "Quantity" field.

- Click on the "Submit Order" button.

Standard purchase orders vs blanket purchase orders: best usage practices:

  • Standard purchase orders should be used when ordering small quantities of items from suppliers.
  • Blanket purchase orders should be used when ordering large quantities of items from suppliers.
  • The supplier must approve standard purchase orders before they can be processed.
  • Blanket purchase orders do not need to be approved by the supplier before processing.

If you're not sure which type of purchase order to use, ControlHub's team of experts can help you decide. Contact us today for more information!

  • Purchase Order Vs Purchase Requisition 

When you're buying goods or services for your business, you'll need to create a purchase order (PO) or purchase requisition (PR). But what's the difference between PO and PR? And which should you use? Here's everything you need to know.

Purchase orde

A purchase order is a document that specifies the goods or services that your business is buying from another company. It includes details such as the quantity, description, and price of each item. To create a PO, you'll need to know the supplier's invoice address and bank account information.

Pros of using Purchase orders:

  • You can track and manage your spending more efficiently.
  • Purchase orders can help you negotiate better prices with suppliers.
  • PO's can streamline your Accounts Payable process.

Cons of using Purchase orders: 

  • Purchase orders can be time-consuming to create.
  • There is a risk that the supplier will not deliver the goods or services as specified in the PO.

Purchase requisition 

A purchase requisition is a request to buy goods or services. It's usually raised by an employee who needs certain items for their job. A manager then approves the requisition before creating a purchase order. 

Pros of using Purchase requisitions: 

  • Purchase requisitions are quick and easy to create.
  • Used for small purchases that don't require a formal purchase order.

Cons of using Purchase requisitions: 

  • Purchase requisitions offer less control over spending.
  • There is a risk that the goods or services will not be delivered as specified.
  • It can be challenging to track the status of a requisition.

So, which should you use? Purchase orders are best for larger purchases, while purchase requisitions are better for smaller purchases. However, there are no hard and fast rules - it's up to you to decide what works best for your business. Thanks for reading!

  • Purchase Order Vs Invoice 

When it comes to managing your finances, there are many moving parts. You have to keep track of what money is coming in, what you're spending, and what you need to pay. This can be difficult enough on its own, but when you factor in different types of transactions - like purchase orders and invoices - things can start to get confusing.

So, what's the difference between a purchase order and an invoice? A purchase order is a document issued by a client to an independent contractor outlining the goods or services they wish to purchase. On the other hand, an invoice is a document that is issued by the independent contractor to the client, detailing the goods or services that have been provided, and the cost of those goods or services. The invoice also contains a warranty clause where the seller warrants that the goods and services sold are merchantable.

There are pros and cons to using each type of document. Purchase orders can help prevent misunderstandings between buyers and sellers, as they clearly outline what is under purchase offer. They can also help ensure that both parties are on the same page regarding cost and delivery. However, purchase orders can also be time-consuming to create, which may not always be necessary.

On the other hand, invoices are typically quicker and easier to create than purchase orders. They can also help ensure that buyers pay for the goods or services they have received. However, invoices can sometimes be confusing, and they may not always include all relevant information.

The best way to decide whether to use a purchase order or an invoice is to consider the needs of your business. If you frequently purchase large quantities of goods or services, or if you need a clear record of what has been purchased, a purchase order may be the best option. If you need a quick and easy way to invoice your customers, an invoice may be the better choice. Ultimately, the decision is up to you!

Do you have any questions about purchase orders or invoices? Leave a comment below and let us know! We're always happy

  • Strategic Sourcing Vs Procurement 

You may have heard the terms strategic sourcing and procurement used interchangeably, but there is a big difference between the two. Strategic sourcing is a proactive approach to finding the best possible suppliers for your company's needs, while procurement is simply the process of purchasing goods and services.

There are several key differences between these two approaches:

  • Strategic sourcing aims at finding the best possible supplier where the seller warrants quality service/goods for your company's needs, while procurement is simply the process of purchasing goods and services.
  • Strategic sourcing takes a long-term view, while procurement is more short-term-focused.
  • Strategic sourcing involves negotiating contracts with suppliers, while procurement does not.
  • Strategic sourcing is proactive, while procurement is reactive.

So, which approach is right for your company? It depends on your needs and goals. If you're looking for the best possible supplier relationships where the seller warrants quality services and goods, and you are willing to invest the time and resources into negotiating contracts, then strategic sourcing is the way to go. However, procurement might be a better option if you're looking for a more short-term solution or don't have the time or resources to invest in supplier relationships.

The bottom line is that there is no one-size-fits-all approach to sourcing and procurement. The best way to determine which method is suitable for your company is to assess your needs and goals and then decide based on that.

What are your thoughts on strategic sourcing vs procurement services? Let us know in the comments below.  

-The ControlHub Team