Credit Card Receipt

Types of purchase orders

If your business sells directly to consumers or uses company credit cards, it's crucial to comprehend the role of a credit card receipt, especially when supported by effective purchasing software. Many of us tend to overlook the significance of receipts until we face situations where they're needed. For instance, discrepancies in bank or credit card statements might arise, or merchandise returns could become necessary. However, as a business owner, your concern about credit card receipts should extend further – without them, your business might encounter difficulties in receiving payment if a customer disputes the charge, emphasizing the importance of integrated purchasing software.

But what is a credit card receipt, anyway? Tune In to find out.

Credit card receipts are a transaction record

Simply put, these small slips of paper are a form of transaction record. Specifically, they document a credit card purchase. On each of these receipts, there should be a list of what was bought, how many, see unit price, and any extra charges. As a merchant, you need to provide a sales receipt for every transaction. 

These receipts correspond with an invoice, whether you are the buyer or the seller of goods. In addition, they form part of your financial records and should be kept for several years.

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Receipts help with credit card reconciliation

Every month, as part of your financial review, accounting should do a credit card reconciliation. This involves reviewing every transaction on your bank or merchant account statement. Not only will the reconciliation tell you what money was spent and where, and what your gross sales were, but it also helps detect fraudulent transactions. But the sooner you find these transactions, the sooner you and your staff you can take corrective action.

In short, every credit card receipt documents the exchange of money for goods and services. As a result, but they are an important part of your procurement and sales functions. Fortunately, with modern procurement software like ControlHub they are relatively easy to track. After all, as a transaction record these receipts can easily uploaded to the software and consulted as needed.

Want to learn more? Visit our Purchase Order