Purchasing software for small business helps with the heavy lifting

Types of purchase orders

Like most purchasing managers, you have a lot on your plate. Between tracking inventory levels and negotiating prices, finding the time to manage purchase orders can be tricky. But small business purchasing software can streamline your purchasing process and save time and hassle. 

In this blog post, we'll look at some of the specific problems that the best purchase order software can address. 

  • Inefficient approval process: Without an approval workflow, the business will need to rely on paper-based approval processes, which can be slow and cumbersome. 
  • Inefficient supply chain: Companies that don't use purchasing software can face several problems in the supply chain. It can be challenging to track purchase orders and the whole procurement process.  
  • Limited control on costs: Lack of visibility into costs could result in getting surprise invoices. This makes it difficult to make informed decisions about managing your budget.
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  • Inefficient Use of Resources: Additionally, a system reliant on paper-based orders, invoices, and receipts can make it difficult to track payments and manage financial data effectively. This system can lead to frustration from employees who spend more time on paperwork and may even result in costly mistakes that cause delays or problems further down the line.
  • Inefficient Accounts Payable (AP) Process: Without a way to track all purchase orders, the Accounts Payable team spends a lot of time checking if an invoice matches an approved purchase order.
  • Missed Opportunities: Without purchasing software, companies may struggle to negotiate favorable terms with suppliers leading to higher prices and longer delivery times. A manual PO system results in missed opportunities to take advantage of discounts. 
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